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Job Title: Contracts Coordinator
Department: Contracts
Reports To: Associate General Counsel/Contracts Director
Direct Reports: N/A
FLSA Classification: Exempt
SUMMARY:
The Contracts Coordinator supports and coordinates Contracts Department functions at an advanced administrative level. Leads sales team and assigned Contracts Department personnel through the new client onboarding process. Coordinates process for updates and modifications for existing clients, including completion of new SOWs. Assists team in completion and updates to client forms, team dashboards, team reports, and system updates in PeopleSoft and Bullhorn. Provides client requested documents as needed. Coordinates workflow with sales team, client representatives, Contracts Team and other departments, including scheduling negotiation meetings or Kickoff Calls. Resolves issues and answers questions or escalates matters to appropriate decision makers. Makes process improvement recommendations to management and works independently to resolve daily departmental issues.
This position offers a competitive base salary, to be determined based on the candidate and his/her background and experience. Our benefits package includes medical, dental, vision, 401(k), employer-paid short-term disability, voluntary life insurance, unlimited paid time off and more.
PRIMARY RESPONSIBILITIES:Act as Point of Contact for sales teams in interaction with Contracts Department
Coordinate Completion and Implementation of contract Amendments
Create, track and coordinate execution of SOWs
Maintain SOW and PO documentation
Facilitate resolution to Billing and Collections issues on client contract - discounts, rebates, contract questions
Coordinate with Team on PS Client/Customer setups
Facilitate set up of Client Onboarding Requirements with HR and HRA
Monitor Contracts Department email inbox and escalation of issues requiring action.
Update data in VMS systems for supplier registrations, COI, diversity and reference documents and survey completion, as needed.
Update and maintain files on company server following department protocol for filing and naming conventions.
Provide timely response on all service tickets.
Assist in coordination of team projects.
Document and maintain team processes, training and reference materials
Maintain documentation on company intranet
Continuously track and follow up on open issues.
Understand functions of all departments enterprise-wide to effectively make decisions and recommendations.
Actively participate in team meetings.
QUALIFICATIONS:
The ideal candidate should have:
CAREER PROGRESSION:
Typically, has 2+ years of experience in Level 2 position before progressing to Level 3; this progression may occur if the Level 3 entry criteria are met, the Level 2 employee has consistently performed to high standards and progression has been approved by the Enterprise Department leader and HR.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Contracts Coordinator - Charlotte, NC
- Posted 05 March 2025
- LocationAtlanta
- Job type Direct Hire
- Reference1150
Job description
Job Title: Contracts Coordinator
Department: Contracts
Reports To: Associate General Counsel/Contracts Director
Direct Reports: N/A
FLSA Classification: Exempt
SUMMARY:
The Contracts Coordinator supports and coordinates Contracts Department functions at an advanced administrative level. Leads sales team and assigned Contracts Department personnel through the new client onboarding process. Coordinates process for updates and modifications for existing clients, including completion of new SOWs. Assists team in completion and updates to client forms, team dashboards, team reports, and system updates in PeopleSoft and Bullhorn. Provides client requested documents as needed. Coordinates workflow with sales team, client representatives, Contracts Team and other departments, including scheduling negotiation meetings or Kickoff Calls. Resolves issues and answers questions or escalates matters to appropriate decision makers. Makes process improvement recommendations to management and works independently to resolve daily departmental issues.
This position offers a competitive base salary, to be determined based on the candidate and his/her background and experience. Our benefits package includes medical, dental, vision, 401(k), employer-paid short-term disability, voluntary life insurance, unlimited paid time off and more.
PRIMARY RESPONSIBILITIES:
- Coordinate Onboarding of New Clients
- Verification of credit checks
- Facilitate completion and execution of final contract, including AdobeSign
- Verification of client set up documents - CIP form, Contract Summary, Onboarding Documents and Compliance Requirements, Supplier Manuals, Timekeeping & Billing
- Coordinate Peoplesoft Client and Customer creation
- Initiate Kick-off Calls
QUALIFICATIONS:
The ideal candidate should have:
- Bachelor’s degree or equivalent combination of education and experience
- 1-3 years’ prior experience as a sales, compliance or contracts administrator or similar administrative role; Staffing firm experience preferred.
- Proven experience in administration of sales, legal, HR or financial team processes
- Demonstrated understanding of basic staffing industry contracts or sales process.
- Demonstrated experience verifying complex details in contracts, sales agreements, reports, or policy documents.
- Working knowledge of PeopleSoft, Bullhorn, and/or Vendor Management Systems (Beeline, Fieldglass, etc.) preferred
- Very strong reading comprehension skills
- Strong oral and written communication skills
- Strong organizational skills and attention to detail
- Proactive, collaborative, positive
CAREER PROGRESSION:
Typically, has 2+ years of experience in Level 2 position before progressing to Level 3; this progression may occur if the Level 3 entry criteria are met, the Level 2 employee has consistently performed to high standards and progression has been approved by the Enterprise Department leader and HR.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.