Executive Assistant

Posted 10 September 2024
LocationMcLean
Job type Direct Hire
Reference1099
Contact NameKevin Lo

Job description

Summary

At Dexian, we are more than a company; we are a force for positive change in the world of work. Our vision, mission, and values drive us to connect organizations and individuals, create purpose, and provide meaningful opportunities. Our brand blueprint defines not just who we are, but also the promise, purpose, and unique processes that set us apart. We are in the business for good.

We are currently looking for an executive assistant to be a supportive force who empowers and supports our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Title: Executive Assistant
***This is a full-time Internal W2 employment with Dexian.
Location: 8270 Greensboro Dr #1000, McLean, VA 22102
***This is a fully onsite role.

Qualifications

  • 5+ years of experience in an administrative role supporting a senior executive
  • Positive, adaptable and approachable attitude
  • Excellent communication skills (verbal & written)
  • Be forward thinking, have ability to anticipate needs
  • Meticulous attention for details
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with Microsoft office suite/products (with Outlook emphasis), office productivity tools and an aptitude for learning new software and systems
  • Have willingness to grow in the role
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
 
Key Responsibilities

Primary Point of Contact
  • Be primary point of contact to help track role demand, as well as coordinate individual initiatives within the organization
Calendar Management
  • Manage requests
  • Create white space for personal production
  • Color Coded system
  • Understand direct report roles and ensure touchpoints are taking place
  • Deadline Management
  • Once immediate needs are under control, establish a BIG Rocks calendar – forward looking view of initiatives with timing and deadlines
Communication Management
  • Assist with on-boarding new team members to include setting communication points with EC, coordination of swag, desk set-up, etc.
  • Coordinate touchpoints between the exec and direct reports
  • Coordinate meetings with external vendors, relay communication
  • Public relations: Send flowers, food to internal, vendors, clients
Executive Coordination

Work with current EA to maximize synergies between C-Suite individual initiatives and obligations. Some examples:
  • Coordinate and bring awareness of any industry events the CEO is supporting that the CFO may want to be a part of;
  • Coordinate synergies between CEP led Dexian initiatives   
  • Coordinate if traveling to same city or city of interest– either travel together or coordinate mutual “liaison” support
Travel Management
  • Coordinate, book individual travel
  • Put in calendar
Event Management
  • Coordinate/plan logistics of internal team related events
  • Remind them of Team building opportunities/coordinate
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.